bmfert.blogg.se - Using ithoughtsx with omnifocus

#Using ithoughtsx with omnifocus movie
#Using ithoughtsx with omnifocus professional

Next - I also have a perspective called Next.This is ideal because, during those working hours, I only need to switch between the inbox and this perspective to have a laser focus on everything on my plate for this client. Important client - An important client has its own perspective.Agency - I have an agency perspective showing me all available items related to my agency, the things I need to do to keep it running or to do for clients.

During this morning review, I know if there are tasks needing to be deferred, delegated, or postponed, or if there is more time to get some more tasks done today. Forecast - This is something I start my day with: what items are past due, what is due today or tomorrow, and what meetings I have.Inbox - As discussed before, this is a brain-dump spot to be sure my mind is as empty as possible.These can be made out of combinations of filters and settings and are powerful dashboards to manage your life.

#Using ithoughtsx with omnifocus movie

This folder contains reading lists, movie lists, TV series to watch, interesting articles to read, present ideas for the kids and wife, wishlists, podcasts I want to listen to, writing ideas, and more like that. Someday/Maybe - This is the biggest folder but where I spend the least amount of time.The ideas I want to follow up on or process are placed in this project. Productivity - I read a lot about improving productivity.

#Using ithoughtsx with omnifocus professional

Photography - I’m also a professional sports photographer, covering mainly football (dutch Eredivisie, Europe league, and champions league) This brings tasks like editing images, sending portraits to a magazine, and sending invoices.

Finances - Thinks like invoices I need to pay, taxes I need to file, or questions from the accountant that need answering go here.

For this client, I handle three different projects that are underneath this folder.

Important Client - I renamed this quickly for demo purposes, but I have one freelancing client I do more than 50% of my work for, and therefore I spend a lot of time here.

Every customer has either a folder with multiple projects or a project underneath this folder.

Agency - Underneath are client folders for the projects I service with my own web agency.

A Home and Garden project has all the home-related errands: mowing the lawn every two weeks, things I need to pick up or plan for the house, or our quest for searching a new home to buy. Underneath, I have projects called Personal for any person-related stuff: vitamins, health-related, personal development, or projects for the kids or wife.

Kay (that's me) - These are all my personal things.

Often it’s a promise to a client or a due date for filing taxes or paying an invoice. When there is a due date, it must happen that day. I do not put fictional due dates on my tasks.

If the list is clean and it's 3:00 p.m., I can jump to a “next” perspective in order to see all other remaining items that are deferred.ĭue dates are promises. After my morning review, there is no task on my plate I don't really want to do today. I use the deferring of items very heavily. I really need to sell myself on the benefits before adding one. I try to keep my projects to a minimum, making single-action lists when possible and only making a separate project if there is a clear benefit for it. And that is something you will want to avoid. Before too much time is spent and before you know it, you will try to remember stuff in your head again. One key concept in my current system is to keep it as simple as possible. Before, I had complicated systems with tons of tags and hundreds of projects. I have worked with OmniFocus for over three years now, and it was not always as smooth as it is now.